The Mission Planner is to provide meeting planners and event information most useful and most relevant to them is that, in a concise and easily accessible. A golf tournament is part of the different types of activities an event planner will be required to organize at least once in his career? Based on that the list of Association of Executives of golf clubs in Quebec, I offer this month a summary of all steps leading to the establishment of such an event. 1. Establish the mission and goals of your tournament and the nature of the participants. (You will determine and guidelines to follow to develop your tournament, what to carry in your communication, and a list of current to invite people - employees, customers, suppliers.) These people will, alone or accompanied? . 3. Choose two to three possible dates (do not forget these dates for approval by the leaders and make sure they are free to participate in the tournament). 4. Check if the proposed dates clash with other tournaments (held by companies in the same environment as your own or with the same guests). 7. Ensure that the land selected are adequate. Check the minimum and maximum number of golfers they can receive, the number of available spaces in the parking lot, the number of rooms and their size, number of carts, etc.. Eliminate fields that do not meet your criteria. 8. Check with officials selected land availability dates proposed, if not check if another date convenient to both parties. Also, ask if another tournament will take place at the same time as yours (In this case, your respective locations will be very well defined). 11. Visit the clubs that you find interesting and make sure you will find all the desired facilities (showers, changing rooms, lockers). Find out also if it is possible to eat outside and assess the view you will need to produce (Poster direction near the golf course and parking area for participants to indicate where trouvel'accueil direction changing rooms, dining areas, etc..). Finally, check the cleanliness and quality of service and locations. • service transfer bags golf cart to the car (should you produce a label to identify the golf bags with the name of the participant and the number of the hole or the time of departure?). • Activities during the tournament on the course and nature of your competition if any (will you remember the services of a photographer for pictures of all the quartets or a company video for a film to be released evening? you organize contests: Hole in One, the longest tee shot, the ball closer to the hole, etc.? Do you hold tastings on the holes?). • if the club offers the services of a compilation of scores at the end of the day (if necessary and if you can produce score cards with company logo or a sponsor).• if the club offers technical support for installation of your posters (welcome, contests, activities, sponsorships) and if they can provide cars for members of the organizing committee and volunteers. • if the club offers the service of lunch boxes on the route or service of refreshments at 9 1 / 2, or if it allows you to install refueling stops sponsored. • if the seats are assigned to tables or not (if so, do not forget to give guests their table number). • choice of drinks and prices, and style of service - bar open or paid. Also determine if you will offer a cocktail before dinner. 18. Prepare invitations and registration forms and send them to participants by stating the deadline for registration. Ideally, choose an electronic method of sending and receipt. 19. Prepare notes or e-mail confirmations with all relevant information: the date, time (time of registration, brunch, start, BBQ, cocktails, dinner), price, name, address and telephone number of the club, travel, pictures, numbers, coupons, if necessary (for brunch, golf, meals, cocktails, etc..) and the company logo or tournament. You can send the ticket or confirmation electronically to your participants. 24. Form a committee operations to ensure the smooth running of the tournament and see if you provide them with clothing (shirt, cap) identified the corporate colors or logo on the tournament or sponsor. 26. Develop an action plan and set the scenario of the day, incorporating all the important details and responsibilities of each. Send the script to all stakeholders involved. 27. Make sure you have the number of volunteers required to host your golf and activities (some clubs can provide staff for a small fee. Beware the age of the volunteers, because some insurance companies require that Overseers of the holes in one are aged over 18 or 21 years). 28. Find and buy gifts and money to recover, if necessary. Identify each of the gifts to the activity to which it corresponds. Choose them according to the profile of participants and identify them with the company logo, tournament or sponsor. And think about the packaging!. 30. Please send schedules and starting coordinates to all participants with their confirmation or their tickets, as well as regulations and policies of the club. 31. List of participants indicating the important data: name of the person, company name, or non-paid tickets, departure time and the starting hole, if necessary. Print two lists to facilitate the reception of people with a quick search:. 32. Send lists of participants in the golf club one week before the event confirming the number of golfers, the number of cars required, the number of meals and the provision of the desired room to hold your business. 33. Prepare all printed materials (posters, thanks to sponsors, banners, score cards, posters for the carts, menus, etc..) Making sure to affix the logo of the company, or sponsor the tournament. As some of these parts will be installed outside, there should be a material impervious to water and ask to be perforated to allow the banners around the wind. Also consider the media to take all this material. 34. Prepare a kit or a gift to give to the home for your golfers, if desired. It is always appreciated to receive items that will be useful during the game: golf balls (with company logo or sponsor of course), t, insect repellent, gum, water bottle, Kleenex, pencil hunting -stain, marker, umbrella, windbreaker, etc.. 35. Determine what results Winners (gross score, net score, scoring Vegas, the highest score, closest to the hole, the longest tee shot on the green in one shot, putt contest, contest shot approach, closest to the line, the colored ball, the ball in the water, etc..). 37. Ideally, go to the golf club with your committee operations before the tournament to make sure everyone understands their role and take note of places. 38. Make a list and make sure the transportation of material required for the event. When possible, supply all necessary equipment the day before the people at the club and will begin assembling in the evening or early morning. With your team, go at least three to four hours before the arrival of the participants the day of the event to prepare everything - registration table, gift, display, etc.. - And be ready to receive them. 39. Confirm the last time all the details of each tournament with suppliers and stakeholders, hang a rosary on your clothesline and pray for shine. 40. Implement your action plan so that your event becomes an unforgettable experience to anticipate and think The scenario of a half-hour to make sure everything esten place. ..

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